The role

Information Management is seeking an experienced and enthusiastic ‘Electronic Records Officer’ to join our team until 27 June 2025.

This role will suit someone with strong administrative skills who can provide quality information management services, support and advice to internal staff and external key customers.

This position contributes to the daily operations of the Information Management Unit including: 

• Opening, sorting and capture of all incoming and outgoing hard copy and electronic mail.
• Classification and Registration of information.
• Lodgement and retrieval of daily archives.
• Preparation of outwards mail.

Qualifications and Experience

• A formal qualification in an Information Management field with relevant experience in information management OR relevant experience in Information Management particularly with regards to records/documents/image management.
• Clear understanding of the importance of compliance with Legislation particularly, the Public Records Act 1973 and the Privacy and Data Protection Act 2014.
• Demonstrated Electronic Document Management experience.

Key Selection Criteria

• A formal qualification in an Information Management field with relevant experience in information management OR relevant and demonstrated experience in Information Management particularly with regards to records/documents/image management.
• Demonstrated keyboard and data entry skills with experience in the use of Microsoft Office applications.
• Experience in the operation and administration of Electronic Document and Records Management Systems, preferably Content Manager.
• Experience and / or knowledge of record keeping principles.
• Demonstrated ability to manage time effectively and meet deadlines without supervision.
• Demonstrated ability to work cooperatively as part of a team.
• Knowledge and understanding of health and safety issues relevant to work activities and work area.

To apply 

For this position please click on the Apply button and submit your application. The closing date for this position is Thursday 31 October 2024.

Please ensure that you provide your cover letter and current resume. Within your cover letter ensure to provide a response to the Key Selection Criteria.

Contact

For further information on this position, please contact Rose-Anne Tolfrey, ICT Governance Electronics Records Administrator via email roseannetolfrey@ballarat.vic.gov.au.

The City of Ballarat is an equal opportunity employer committed to providing a safe and inclusive working environment that embraces and values diversity, flexibility, and child safety. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace and reasonable adjustments will be made to the process to ensure equitable access. We undertake an employment screening process to ensure this commitment is upheld, this includes ensuring the successful candidate holds a valid working with children check and satisfactory criminal history record check.