The Role:

The Project Support Officer will be required to deliver as part of a team, high quality administrative functions and project support across the Development Facilitation team. Work across the strategic, statutory, and sustainable growth teams, providing administrative and project support.

The position is responsible for providing effective, quality and efficient administrative clerical support to meet or exceed our customer expectations, consistent with Council’s customer service commitments.

The position will gain a strong understanding of urban planning and provide project assistance as required across the teams.

As the position provides the opportunity to work across three different planning teams, the successful candidate will gain experience and knowledge in some high profile issues and help to deal with the City’s diverse and complex planning challenges.

About You:

The successful candidate will have previous experience in an administrative role, with a working knowledge of software packages used by the team. Working knowledge of the Adobe Create Suite package would be an advantage.

Demonstrated proficiency in the use of computers and information technology, coupled with high level communication and conflict resolution skills and a demonstrated ability to investigate and analyse data with a high level of attention to detail. 

Qualifications and Experience:

• Word processing skills (WPM and high degree of accuracy) and computer literate in a range of document producing packages. 
• Demonstrated customer service experience in an office environment. 
• A relevant secretarial or administrative qualification or substantial experience in office management including reception, clerical/administrative duties, invoice payments, diary management (Local Government experience would be advantageous). 
• Experience in meeting procedures, organisation and management including preparation and circulation of agendas, minutes, invitations and correspondence etc.

Key Selection Criteria:

• Qualifications and experience as listed above. 
• Demonstrated ability to champion, model and promote the corporate values. 
• A relevant secretarial or administrative qualification or administrative experience in Local Government or similar organisation. 
• Word processing skills and working knowledge of software packages including Word and Excel, Publisher, Outlook, PowerPoint and other document producing packages. Working knowledge of the Adobe Creative Suite package would be an advantage. 
• Demonstrated experience in organising and managing meetings including preparation and circulation of agendas, minutes, invitations and development of sound written correspondence and documentation. 
• Knowledge and understanding of health and safety issues relevant to work activities and work area. 
• Demonstrated experience in working in a team environment 

How to apply: 

To apply for this position please ensure that you provide a cover letter, current resume and answers to the key selection criteria, which can be found in the position description on the City of Ballarat careers page. 

The closing date for this position is Monday 2nd October 2023.

The successful applicant will be required to undergo a full employment medical and police check.

Contact :

For any additional questions, please contact Joanna Cuscaden, Executive Manager, Development Facilitation on 0409 135 038.

The City of Ballarat is an equal opportunity employer committed to providing a safe and inclusive working environment that embraces and values diversity, flexibility and child safety. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace and reasonable adjustments will be made to the process to ensure equitable access.  We undertake an employment screening process to ensure this commitment is upheld, this includes ensuring the successful candidate holds a valid working with children check and satisfactory criminal history record check.