Job Details

Coordinator Civic Support
  • Exciting leadership opportunity
  • Permanent full-time position
  • Band 7 annualised salary package $106,661 - $118,112 per annum plus statutory superannuation

City of Ballarat

The City of Ballarat, 100km west of Melbourne’s CBD is one of the largest inland regional cities in the country. Ballarat is uniquely located with easy access to Melbourne, Geelong and Bendigo and is the Western Victorian capital for a region of 250,000 people.   

The City of Ballarat has a growing economy that attracts and retains innovative businesses, employs a highly skilled workforce and attracts new residents whilst promoting the city’s unique heritage and vibrant cultural life. It has all the services, retail and entertainment opportunities you'd find in a capital city but with a relaxed country attitude. With affordable housing at a fraction of Melbourne prices and a progressive leadership team, now is a great time to join the City of Ballarat.   

The Role

Reporting directly to the Head of Executive and Civic Services, the Coordinator Civic Support performs the key role of supervising the functions of the Civic Support team, providing executive and civic support to the City of Ballarat Mayor and Councillors. As the Coordinator Civic Support, you will provide demonstrated leadership to the team across all facets of support including diary and event management, provision of strategic and advisory support, the coordination and delivery of civic events and citizenship ceremonies and coordination of communications across the organisation and externally on behalf of the office of the City of Ballarat Mayor and Councillors.

This position has an annualised salary range from $106,661 to $118,112 per annum plus statutory superannuation.

About You

To be considered for this exciting opportunity, the City of Ballarat is seeking an experienced professional with demonstrated discretion throughout an extensive track record in the provision of executive and advisory support. The successful applicant will demonstrate sound experience in managing and leading a multidisciplined team, coupled with exceptional stakeholder relations skills including the ability to manage complex stakeholder enquiries. Previous experience within a political environment with a detailed understanding of local, state and federal government context will be highly regarded.

Key Selection Criteria

  • Qualifications in business, administration or related discipline coupled with some relevant practical application within industry.
  • Proven staff management and leadership experience. 
  • Demonstrated experience in the provision of executive assistance and office coordination within a confidential and politically sensitive environment.
  • Highly developed organisational skills with the capacity to coordinate tasks, determine priorities, monitor workflows and operate effectively as a member of a team in a fast paced, and at times political, environment.
  • Highly developed interpersonal and communication skills, written and oral, and proven ability to liaise and communicate effectively, and to obtain cooperation from management, staff, and stakeholders. 
  • Previous experience in a local, state or federal government setting. 
  • Experience in providing quality assurance for a range of formal communications including correspondence, briefings, speeches, and reports. 
  • Politically astute.
  • Financial Management experience including preparing budgets and monitoring activity within budget parameters.  

To Apply

Click on the Apply button and upload your cover letter, current resume and statement addressing the selection criteria before the closing date, Monday 3 April 2023.

The successful applicant will be required to undergo a full employment medical, police check and working with children check.


For more information regarding the position, please see the position description or contact Vivienne Murphy, Head of Executive and Civic Services on 0418 253 117.


The City of Ballarat is an equal opportunity employer committed to providing a safe and inclusive working environment that embraces and values diversity, flexibility and child safety. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace and reasonable adjustments will be made to the process to ensure equitable access.  We undertake an employment screening process to ensure this commitment is upheld, this includes ensuring the successful candidate holds a valid working with children check and satisfactory criminal history record check. 

Job Ref: GE000055
Submitted: 09-03-2023
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