Job Details

Administration Officer Statutory Compliance
  • Support Council meetings, governance and legal processes
  • Permanent, Full-time opportunity
  • Band 4, $62,630 to $66,755 per annum (plus 10% statutory superannuation)

About the City of Ballarat

The City of Ballarat, 100km west of Melbourne’s CBD is one of the largest inland regional cities in the country. Ballarat is uniquely located with easy access to Melbourne, Geelong and Bendigo and is the Western Victorian capital for a region of 250,000 people.

The City of Ballarat has a growing economy that attracts and retains innovative businesses, employs a highly skilled workforce and attracts new residents whilst promoting the city’s unique heritage and vibrant cultural life. It has all the services, retail and entertainment opportunities you'd find in a capital city but with a relaxed country attitude. With affordable housing at a fraction of Melbourne prices and a progressive leadership team, now is a great time to join the City of Ballarat.

The role

Reporting to the Coordinator Risk and Compliance, duties will include assisting to prepare Council meeting/briefing agendas and Minutes and arranging their distribution. You will be an approachable and collaborative person who will attend Council Meetings/Committees to record and publish minutes.  Your other functions will be to assist in the administration of general governance responsibilities including: maintaining and updating relevant registers, subscriptions, Committee management, Council policies and management procedures as directed by your supervisor. Your daily functions may see you having contact with Councillors, Senior Officers and members of the public.

About you

To be considered for this exciting opportunity, the City of Ballarat is seeking someone with a ‘can-do’ attitude who has experience in a governance and/or administration environment; and is proactive in their approach to administrative tasks to deliver quality services. You will be able to draw on highly developed communication skills and appreciation of sensitivity and discretion when dealing with confidential issues. As a team player you have experience in working collaboratively to support continuous improvement initiatives.

Qualifications and Experience

  • Experience in a Governance and/or administration environment.
  • Experience in being part of a broader administration team delivering quality services within strict timelines and to a high standard.
  • A relevant Administrative qualification or relevant experience in a range of reception / clerical / administrative roles in an office environment, ideally within the areas of Local Government, Governance or the Public Sector.Experience in leading a team working with health and safety information management systems.

Key Selection Criteria

  • Qualifications and experience as listed above.
  • Demonstrated ability to champion, model and promote the corporate values.
  • Experience in preparing and administering technical and complicated ‘minutes’ and ‘agendas’.
  • Understanding of responsibilities associated with board level and committee reporting
  • Ability to work as part of a collaborative team and contribute to the team environment.
  • Strong written and verbal communication skills that deliver high levels of customer service.
  • Demonstrated experience in the operation of a variety of Windows based applications and databases.
  • Knowledge and understanding of health and safety issues relevant to work activities and work area.

To apply

To apply for this position please click on the apply button and submit your application. The closing date for this position is 12 noon Monday 27 June 2022. Please ensure that you provide a cover letter, current resume and answer screening questions based on the key selection criteria.

The successful applicant will be required to undergo a full employment medical and police check and COVID-19 vaccinations or exemption are required for this role.


For any additional questions, please contact Darren Whitford, Coordinator Risk and Compliance on 03 5320 5883.

The City of Ballarat is an Equal Opportunity employer committed to providing a safe and inclusive working environment that embraces and values child safety, diversity and flexibility.?We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace. We welcome and encourage applications from people living with a disability, Aboriginal and Torres Strait Islanders, culturally, religiously and linguistically diverse people, young people, older people, women, and people who identify as lesbian, gay, bisexual, transgender, intersex or queer.? We support flexible and accessible working arrangements for all and are committed to ensuring that all jobs in our workforce can be performed flexibly. If you're short listed for a role and are looking for flexibility, we encourage you to start the flexible working conversation with the hiring manager to find out what options may be possible for the role you're applying for. 

Job Ref: LS000212
Submitted: 10-06-2022
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