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Administration Officer Building Services

Ballarat VIC, Australia

  • Fixed term (mat leave) until 18 July 2021, Full-time opportunity 
  • Band 4 Salary range from $61,888.32 to $65,964.08 annum plus statutory superannuation
  • Ballarat location

About the City of Ballarat  

The City of Ballarat, 100km west of Melbourne’s CBD is one of the largest inland regional cities in the country. Ballarat is uniquely located with easy access to Melbourne, Geelong and Bendigo and is the Western Victorian capital for a region of 250,000 people.  

The City of Ballarat has a growing economy that attracts and retains innovative businesses, employs a highly skilled workforce and attracts new residents whilst promoting the city’s unique heritage and vibrant cultural life. It has all the services, retail and entertainment opportunities you'd find in a capital city but with a relaxed country attitude. With affordable housing at a fraction of Melbourne prices and a progressive leadership team, now is a great time to join the City of Ballarat.  


The Role  

To provide the Building Services Unit (BSU) with an administrative support by actively participating as part of the team and providing support to the Coordinator of Building Services, the Municipal Building Surveyor and relevant technical officers of the units statutory and the building compliance matters.

To provide BSU customers and staff with an efficient, friendly, quality service to ensure such that all requirements are met in a professional manner. Where required direct to or request support from technical staff to assist in the matter.

To liaise with internal and external stakeholders in support of efficient and effective facilitation of various applications considered under the Act and the Regulations.


Qualifications and Experience 

  • Experience working in a Building Permit related field with knowledge of the Building Regulations and Building Act.
  • Knowledge and skills through on-the job-training in clerical/administration duties in an office environment.
  • Experience in a wide range of Windows based databases and applications
  • Some knowledge of building application processes and procedures, building compliance within the legislative framework.
  • Sound communication skills with both personal and telephone operations.
  • Demonstrated experience in working in a team environment.  


Key Selection Criteria  

  • A relevant Certificate IV in Administration; or relevant experience in an administration role
  • Demonstrated experience working in a Building Permit related field.
  • Level of conflict resolution and customer service skills.
  • Demonstrated word processing skills and accuracy in data entry and demonstrated experience with a wide  range  of  Windows  based  databases  and  applications  and  Councils  software  packages  utilised by the Building Services unit.
  • Demonstrated time management skills.
  • Demonstrated ability  to  work  cooperatively  with  teams  and  individuals  across  a  range  of  service 
  • Knowledge and understanding of health and safety issues relevant to work activities and work area.


To Apply  

To apply for this position please click on the Apply button and submit your application. The closing date for this position is 12 noon Monday 25th October, 2021. Please ensure that you provide a cover letter, current resume and answer screening questions based on the key selection criteria.    

The successful applicant will be required to undergo a full employment medical and police check.   


For any additional questions, please contact Jason Foote, Coordinator Building Services on 5320 5859.


The City of Ballarat is an Equal Opportunity employer committed to providing a safe and inclusive working environment that embraces and values child safety, diversity and flexibility. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace. We welcome and encourage applications from people living with a disability, Aboriginal and Torres Strait Islanders, culturally, religiously and linguistically diverse people, young people, older people, women, and people who identify as lesbian, gay, bisexual, transgender, intersex or queer.  We support flexible and accessible working arrangements for all and are committed to ensuring that all jobs in our workforce can be performed flexibly. If you're short listed for a role and are looking for flexibility, we encourage you to start the flexible working conversation with the hiring manager to find out what options may be possible for the role you're applying for.   

PD - Administration Officer Building Services For MA (1).pdf

Type: Maximum Term / Contract

Category: Regulatory Services

Reference ID: CA000080

Date Posted: 08/10/2021